Satisfactory Academic Progress for Financial Aid Eligibility

Academic Progress for Financial Aid Eligibility

All students are subject to the academic standards as set forth by the Department of Registration and Records, the Graduate School and the College of Veterinary Medicine.

All financial aid applicants are subject to the Eligibility for Continued Receipt of Financial Aid regulation (REG 02.70.02) in order to be eligible for receipt of financial aid.

Satisfactory Academic Progress (SAP) will be evaluated annually at the end of each Spring semester (May).

Undergraduate and Agricultural Institute (AGI) Students

All Undergraduate and AGI students are subject to the Progress Toward Undergraduate Degree (REG 02.05.03) and the Continuation of Undergraduate Enrollment (REG 02.05.01) regulations. More information is available here.

Undergraduate and AGI students applying for financial aid must also meet the following standards in addition to the standards to undergraduate continuation standards:

  • Successfuly complete at least 2/3 of all attempted hours
  • Maintain a minimum cumulative 2.0 Grade Point Average (GPA)
  • Graduate or be able to graduate before attempting more than 150% of the hours required for the degree program (e.g. maximum time frame of 180 hours for a 120-hour degree program.)

Graduate Students

All graduate students are subject to the Academic Difficulty and Time Limit for Completion of Graduate Degree regulations.

Graduate students applying for financial aid must also meet the following standards:

  • Successfully complete at least 2/3 of all attempted hours
  • Maintain a minimum cumulative 2.0 Grade Point Average (GPA) and not be placed on an Academic Probation or a Terminated-Reinstated status
  • Graduate before exceeding the maximum time frame

Professional Students

All Doctor of Veterinary Medicine (DVM) professional students are subject to the academic standards established by the College of Veterinary Medicine.

DVM students applying for financial aid must also meet the following standards:

  • Successfully complete at least 2/3 of all attempted hours
  • Maintain a minimum cumulative 2.0 GPA
  • Graduate before exceeding the maximum time frame of 6 years

Non-Degree Studies (NDS) Students

All NDS students are subject to the Non-Degree Studies Enrollment rule.

NDS students applying for financial aid must also meet the following standards:

  • Successfully complete at least 2/3 of all attempted hours
  • Maintain a minimum cumulative 2.0 GPA
  • Complete coursework or program before exceeding the maximum time frame as set in the Non-Degree Studies Enrollment rule.

Reinstatement of Financial Aid Eligibility

Financial aid applicants who have extenuating circumstances that contributed to their deficient academic performance may submit an appeal for an exception to the policy.

A student’s eligibility for financial aid may be reinstated after the student’s academic progress improves and is measured to meet Satisfactory Academic Progress standards.

Satisfactory Academic Progress Appeal

Students with extenuating circumstances including, but not limited to, the following may submit an appeal:

  • Extended illness or hospitalization of the student
  • An accident which incapacitates the student for an extended period of time
  • Death or extended illness of an immediate family member
  • Other extenuating circumstances

NOTE: In some cases, a student will fail both the Continuation of Undergraduate Enrollment AND the Eligibility for Continued Receipt of Financial Aid regulations. In these cases, the student will submit only one appeal for consideration. If approved for continuation, the appeal will then be considered for reinstatement of financial aid.

Appeal Criteria

Student appeals must include the following:

  • Must document why the student failed to make Satisfactory Academic Progress
  • Must document what has changed to be able to achieve Satisfactory Academic Progress in the future; Additional/Supporting documentation is strongly encouraged in all appeals
  • Additional/Supporting documentation is required for students who have previously appealed
  • Additional/Supporting documentation is required for students that cannot meet the cumulative 2/3 Successful Completion Rate requirement within one term. In these cases, students must provide an approved course plan that corresponds with a date in which the students will meet the cumulative 2/3 Successful Completion Rate
  • Addition/Supporting documentation is required for students exceeding the maximum time frame for degree completion. In these cases, students must provide an approved course plan that corresponds with a graduation or program completion date.
  • Additional/Supporting documentation as requested.

Appeal Process

Students with extenuating circumstances may submit an appeal.

To submit an appeal:

  1. Log into MyPack Portal
  2. Select your ‘Student Homepage’
  3. Select the ‘Planning & Enrollment’ tile
  4. From the left-hand navigation, select ‘Appeal’
  5. Select the term for which you intend to continue enrollment and/or reinstate financial aid eligibility
  6. Complete the appeal as directed*

*Appeal requirements may vary based on the individual student’s circumstances.

Important Appeal Dates

Students who are ineligible to continue their undergraduate enrollment have the opportunity to submit an appeal to continue enrollment for a subsequent term by the posted deadlines.

Students appealing for financial aid eligibility are encouraged to submit the appeal prior to the first day of class for the appeal term.

Attempted Hours

Attempted hours includes all hours for which a student is registered as of the official census enrollment date for the term as well as all hours added after the official census enrollment date for the term.

Attempted hours includes the following:

  • Transfer hours: All transfer courses accepted for credit toward the NC State degree; Credits transferred are included in the maximum timeframe calculation and the attempted hours for the career
  • Withdrawals: Courses withdrawn after the census date of each term are included in the hours attempted but not passed during that term
  • Dropped courses: Courses dropped after the census date of each term are included in the hours attempted but not passed during that term
  • Grade exclusions: Grades earned before grade exclusions were applied are calculated in the student’s cumulative grade point average for financial aid purposes
  • Repeated courses
  • Courses with Incomplete or Late grades
  • Passed and Failed courses
  • Courses with unreported grades
  • Audited or no-credit courses
  • Remedial courses (if countable toward a degree)